How to Issue Electronic Income Receipts in Portugal
If you receive income within category F of the IRS, you are now required to issue electronic income receipts on the Finance Portal on a monthly basis. In this article we explain what are these electronic income receipts and how to issue them in the Finance Portal step-by-step.
Who has to issue electronic income receipts?
If you are under 65 years of age or receive annual income greater than twice the IAS (that is, € 862.44 per year) you need to send these electronic income receipts to the Finance Portal. If, on the other hand, you are included in one of these two examples, you can opt for the model statement 44 (learn more here).
Communication of Lease Agreements
It is now also mandatory to communicate all of your lease agreements, sublease and promises, as well as changes and termination to the Tax and Customs Authority. The communication must be made by the end of the month following the start of the contract and through the stamp tax form 2. If there is more than one landlord, only one must present the declaration accompanied by the identification of the remaining landlords.
It is in Table VII of that Stamp Stamp Model 2 statement that you can authorize a third party to issue the electronic income receipt on your behalf.
If there is settlement of the stamp duty, it will be made soon after the return of the declaration. At settlement, you will receive a single billing document that proves your tax payment.
Receipt of Electronic Income Receipt
If you do not already have an access password associated with your NIF to access the Finance Portal, you need to request one. This password allows you to access the finance portal, where you will issue the receipts.
To issue an electronic income receipt you must enter the Portal of Finance> Tax Services> Deliver> Lease> Issue Receipt of Income.
This last page lists all the contracts in which the lessor is. All you need to do is select the contract for which you want to issue the electronic income receipt.
Refers to the person who authenticated the data in the Finance Portal. The issuer may be the lessor or subloor (landlord) itself, the assignor who gives discharge or a third person authorized by the latter to issue the receipt in his name.
Landlord / Sublocator (Landlord) / Assignor
Enter the name and NIF of the landlord.
Tenant / Subscriber (Tenant) / Assignee
Enter the name of the person, singular or collective, who pays the rent. If you have more than one tenant, you should mention all of them here.
Type of contract
Indicate with an X the type of contract of the property.
In this field you must indicate the parish by means of a six-digit code, which appears in the IMI billing documents. If you do not have this document, you can get the code in the Finance Portal in the area of property identification or in any finance department. You must indicate the type of property (U for urban or R for rural), the article matrix, the fraction / section, if applicable, and the address where the property is located.
Finally, it should indicate the period to which the income relates, by what title the amount is received, the value thereof, the withholding tax rate, if applicable, or the waiver of retention.
The electronic income receipt is always issued in duplicate, with the original for the tenant and the duplicate for the issuer. The electronic income receipts you issue are available on the Finance Portal for four years and can be consulted at any time.
Annulment of an Electronic Income Receipt
You can cancel a receipt after it has been issued. An example is to have issued a receipt but the tenant has not paid the rent. In order to do so, you must cancel the receipt (s) by the end of the deadline for submitting the IRS statement for the year to which the annulled income (s) correspond. The annulment must be requested in the Finance Portal and the communication will be made to the lessee by the Tax and Customs Authority.